Actual travel and related subsistence costs shall be established on the basis of the usual rules of the contractor and may be charged to the contract for users when traveling to visit the infrastructure. The travel and subsistence costs of such users shall also be reimbursed when they attend user meetings. The prior agreement of the Commission shall be required for any travel outside the territory of the Member States and the Associated states.

Traveling to LAPBIAT station

Every User Group must contact Project Manager Jyrki Manninen when planning the traveling. LAPBIAT will organise flight tickets (all if possible) and traveling inside Finland. The idea is that LAPBIAT will buy all possible tickets in advance and then send the ticket to the User Group.

Car rental is not allowed under this project without very special explanations. (Of course, if User Group still want to rent a car, it can do that with its own money).

Daily allowances will be paid from home to the LAPBIAT station and back. So, make a note for yourself at what time your trip started and when it will end. Throughout the trip LAPBIAT will pay daily allowance of 28 EUR (in 2002) for every full 24 hours starting at beginning of the trip. If the last traveling day lasts less than 24 hours but more than 12 hours a full daily allowance of 28 EUR will be paid. If the last traveling day lasts less than 12 hours but more than 2 hours so called half daily allowance of 13 EUR will be paid.

All traveling expences will paid during the visit in cash (in EUROs).

Rules for traveling expences account

Traveling expences are supplied in accordance with the Finlands traveling regulations. Traveling expences account must be presented as soon as possible after arriving to the station because daily allowances and other travel expences will be paid in cash during the visit. Departure and arrival times and places must be mentioned. All possible tickets and receipts of tickets must be enclosed (flights, bus, taxi, hotel). All tickets and receipts must be original. If you use credit cards, the copy of the credit card bill must be enclosed.

Daily allowance must be mentioned in the account: meals are not supplied separetely. Daily allowance (28 EUR in 2002) is to cover the costs of living during the travel. Form for traveling expences account are found at the office of the unit, or it can be downloaded here:

Microsoft Excel document (Excel 2000) for Windows

Microsoft Excel document (Excel 2000) for Macintosh

An example of traveling expences account look this if you have any problems to fill the document

If you have any problems or questions contact Project Manager Jyrki Manninen lapbiat@sgo.fi.

Contact information

Application Forms, Informations about HPRI programme and LAPBIAT facilities can be obtained from:

Project Manager Jyrki Manninen Sodankylä Geophysical Observatory Tahtelantie 62 FIN-99600 SODANKYLA, FINLAND

phone:  fax: e-mail:    www:

+358-16-619824 +358-16-619875 lapbiat@sgo.fi www.sgo.fi/lapbiat

Please visit also the WWW pages of the Sodankylä Geophysical Observatory, Sodankylä, Finland, which kindly hosts the LAPBIAT pages.

WWW pages seem to be always "under construction." Your constructive criticism is needed for this one. Please feel free to send your comments anytime to the Project Manager. Thank you for your co-operation.